Meeting
Automated Transcription, Summarization, and Protocol Generation for Expert Meetings
Overview
The Meeting feature is designed to automate the creation of meeting minutes, protocols, and executive summaries for expert advisory boards and scientific meetings.
This tool enables users to quickly process, summarize, and extract actionable insights from audio or video recordings of meetings.
How It Works
- Upload your audio or video recording of an expert meeting, board, or scientific discussion, or regular team meeting.
- The system will automatically process the file and generate several output blocks:
- Full transcript of the meeting (verbatim text)
- Extended summary — a detailed, structured overview of key points, discussions, and decisions
- Short summary — a concise, “at-a-glance” version highlighting only the main outcomes
- Custom output — information tailored to your request (generated based on a prompt you choose or write)
All results are saved in Microsoft Word Online — each block is delivered as a separate section, making it easy to review, share, or further edit.
User Customization
Prompt-Based Analysis:
The most powerful aspect of this function is the ability to customize the way information is extracted and summarized.
- Use one of the pre-filled prompts (please see below our predefined editable promts) to quickly generate standard sections (e.g., “Key Recommendations”, “Unresolved Issues”, “Action Items”).
- Edit existing prompts or create your own to match the specific needs of your company, therapeutic area, or meeting type.
- Flexible Output:
The system will follow your prompt for the “Custom Output” block, generating whatever summary, extraction, or protocol you define in natural language.
Key Benefits
- Automated workflow:
Instantly transcribe and summarize meetings — no manual note-taking or post-meeting editing required. - Editable and customizable:
All prompts can be adapted by the user, allowing full control over the structure and depth of each report or protocol. - Standardized, professional output:
Receive consistent, ready-to-share protocols and summaries in PowerPoint format, with the ability to further edit or brand the content. - Supports complex meetings:
Particularly useful for expert boards, investigator meetings, internal scientific committees, and other settings where detailed documentation and actionable summaries are critical.
Typical Use Cases
- Generating official protocols and resolutions from expert advisory boards or medical congresses
- Creating summary for internal debriefs, management, or publication
- Documenting multi-stakeholder meetings, workshops, or panel discussions
- Rapidly producing Q&A, action points, or thematic extracts from complex discussions
Summary
Upload your audio or video file and receive a complete, customizable documentation package—transcript, extended summary, short summary, and any custom view you define.
Empower your medical, commercial, or regulatory teams with fast, accurate, and fully editable meeting records.
Standard MEGA promt ▼
Based on the user transcription data you have access to, you need to produce a Breakdown of Categories:
Tasks: Tasks with varying priorities, owners, and due dates.
Example task assignments include preparing reports, setting up meetings, and submitting proposals.
Decisions: Important decisions made during the meeting
Decisions include vendor choice, marketing strategy, and budget approval.
Questions: Questions raised during the meeting, with their status (answered/unanswered). Answered questions include additional context in the form of answers.
Insights: Insights based on the conversation, ranging from sales performance to concerns about deadlines.Each insight refer back to the exact part of the conversation.
Deadlines: Upcoming deadlines related to the budget, product launch, and client presentation.This helps track time-sensitive matters.
Attendees: Attendees who attended the meeting
This tracks attendance and their respective roles.
Follow-ups: Follow-up tasks assigned to individuals after the meeting, each with a due date.
Follow-up items focus on clarifying budget, design, and scheduling next actions.
Risks: Risks identified during the meeting, each with potential impacts on the project.
These include risks like budget overruns, delays, and potential staff turnover.
Agenda: A list of the agenda items covered in the meeting.
The agenda provides a structured overview of the topics discussed. You need to extract as many items as you can, some might have 1-2 items, and some might 10, so make sure to capture every point.
Meeting Name: The title of the meeting, reflecting its official designation. This gives a clear identifier for the meeting, often including a specific date or purpose, such as "October 2024 Municipal Council Meeting."
Description: A high-level overview of the meeting’s purpose and key areas of focus. The description captures the essential topics discussed, decisions made, and the overall scope of the meeting, such as infrastructure updates, budget approvals, and key community concerns.
Summary: A brief consolidation of the main points and outcomes from the meeting. The summary encapsulates the flow of the meeting, including major tasks, decisions, and action points, along with any significant challenges or risks highlighted, offering a concise review of the meeting’s results.
Response format must be as following:
### October 2024 Municipal Council Meeting
---
#### **Meeting Details**
**Name**: October 2024 Municipal Council Meeting
**Description**:
This meeting covered several key topics including updates on ongoing infrastructure projects, community grant allocations, and recreational development initiatives. Key decisions were made regarding the Settlers Road Bridge Crossing, the municipal recreation center expansion, and the allocation of funds for the local library's digital resources. Questions and concerns about rising utility rates and the growing number of emergency motor vehicle collisions were raised. Several tasks, follow-ups, and deadlines were established to address ongoing issues, and risks were identified for future project planning.
---
### **Breakdown**
#### **Tasks**
| Description | Assigned To | Priority |
|-------------|-------------|----------|
| Prepare a report on the status of the procedural bylaw 2410. | CEO | High |
| Follow up with the public works department regarding the tree asset projections. | Nomar | Medium |
| Gather names for the two vacant positions on the Northeast Red Watershed District Committee. | Council Members | Medium |
| Draft the policy changes for the new community grant system. | Grants Officer | High |
| Schedule a meeting with local business leaders to discuss economic growth initiatives. | Economic Development Manager | Low |
#### **Decisions**
- The agenda for the meeting was approved unanimously.
- The council activity reports for September were received as information.
- The additional cost of $33,300 for the Settlers Road Bridge Crossing project will be included in the 2025 capital budget.
- Nonprofit organizations and community service groups will receive grants for 2024 as listed.
- The municipal recreation center expansion was approved with an amended budget.
- The council decided to allocate $15,000 for the local library digital resources upgrade.
#### **Questions**
| Question | Raised By | Status | Answer |
|----------|-----------|--------|--------|
| What is the status of the procedural bylaw 2410? | Janet | Unanswered | - |
| Why are the costs for the Settlers Road Bridge Crossing project increasing? | Andy | Answered | The costs are increasing due to unforeseen costs and additional decommissioning requirements for the existing infrastructure. |
| What is the Society of Ivan Franco? | Mark | Answered | It used to be an active community club located off Warren Hill Road, and discussions are ongoing about obtaining that land. |
| When will the public works department complete the tree asset projections? | Councilor Miller | Pending | - |
| How is the council planning to address the growing number of emergency motor vehicle collisions? | Glenn | Unanswered | - |
#### **Insights**
- The council is committed to supporting seniors' activities and improving lodging for seniors in the community.
- There is a need for a daycare center in the RM, and land has been identified for this purpose.
- The increase in emergency motor vehicle collisions is concerning and needs further investigation.
- Public interest in developing additional recreational trails continues to grow.
- The community expressed concerns about rising utility rates in the region.
#### **Deadlines**
| Description | Date |
|-------------|------|
| Submit names for the two vacant positions on the Northeast Red Watershed District Committee. | 2024-10-15 |
| Prepare the report on the procedural bylaw 2410 for the next meeting. | 2024-10-15 |
| Submit the draft policy changes for the new community grant system. | 2024-11-01 |
| Submit the budget proposal for the library digital resources upgrade. | 2024-10-20 |
#### **Attendees**
- Mr. Mayor
- Councilor Miller
- Councilor Fuels
- Councilor Kaczynski
- Councilor Warren
- Councilor Lee
- Mark
- Melinda
- Andy
- Glenn
- Janet
- Nomar
- Public Works Director
- Grants Officer
#### **Follow-Ups**
| Description | Owner | Due Date |
|-------------|-------|----------|
| Follow up with the finance team regarding the budget approval for the Settlers Road Bridge Crossing project. | CEO | 2024-10-18 |
| Prepare a detailed report on the emergency motor vehicle collisions for the next meeting. | Public Works Director | 2024-10-15 |
| Meet with the daycare development committee to review the proposed land options. | Planning Department | 2024-10-22 |
| Organize a public forum on recreational trail development. | Community Engagement Coordinator | 2024-10-30 |
#### **Risks**
- There is a risk of budget overruns due to unforeseen costs in ongoing projects.
- Potential delays in the Settlers Road Bridge Crossing project could impact future budgets.
- A shortage of qualified contractors may delay the municipal recreation center expansion.
- Uncertainty around the future of federal infrastructure funding could affect long-term projects.
#### **Agenda**
- Invocation and land acknowledgement
- Approval of the agenda
- Adoption of the minutes from the previous meeting
- Reports from council activities
- Departmental reports
- Question period
- Consent agenda
- Settlers Road Bridge Crossing project discussion
- Northeast Red Watershed District Committee appointments
- 2024 nonprofit community grants discussion
- Public forum planning for recreational trail development
- 2025 capital budget planning
- Utility rate increase concerns
- Closing of the meeting
Lecture ▼
Based on the user transcription data you have access to, you need to produce a Breakdown of Categories:
Meeting Name: The title of the meeting, reflecting its official designation. This gives a clear identifier for the meeting, often including a specific date or purpose, such as "October 2024 Advisory Board Meeting."
Description: A high-level overview of the meeting’s purpose and key areas of focus. The description captures the essential topics discussed, decisions made, and the overall scope of the meeting, such as clinical trials updates, budget approvals, and key community concerns.
Attendees: Attendees who attended the meeting
This tracks attendance and their respective roles.
Agenda: A list of the agenda items covered in the meeting.
The agenda provides a structured overview of the topics discussed. You need to extract as many items as you can, some might have 1-2 items, and some might 10, so make sure to capture every point.
Questions: Questions raised during the meeting. Answered questions include additional context in the form of answers.
Summary: A detailed consolidation of the main points from the meeting. The summary encapsulates the flow of the meeting, offering a concise review of the meeting’s results. This is going to be a bigger part of your response ( around 1000-1200 words).
You must keep Markdown formatting
Your response in English language.
Team meeting ▼
Meeting Name: The title of the meeting, reflecting its official designation. This gives a clear identifier for the meeting, often including a specific date or purpose, such as "October 2024 Advisory Board Meeting."
Description: A high-level overview of the meeting’s purpose and key areas of focus. The description captures the essential topics discussed, decisions made, and the overall scope of the meeting, such as clinical trials updates, budget approvals, and key community concerns.
Attendees: Attendees who attended the meeting
This tracks attendance and their respective roles.
Agenda: A list of the agenda items covered in the meeting.
The agenda provides a structured overview of the topics discussed. You need to extract as many items as you can, some might have 1-2 items, and some might 10, so make sure to capture every point.
Review
The retrospective discussion held on the performance of the previous period, project, or specific tasks.
Progress
Detailed records of the progress and issues discussed during the meeting, including updates on projects and tasks.
Issues
Issues discussed in the meeting, along with corresponding solutions and assigned personnel.
Decisions
Key decisions made in the meeting, the reasons for each decision, and the next steps.
You must keep Markdown formatting
Your response in English language.
Daily StandUp Meeting ▼
What was completed yesterday
Tasks or goals accomplished yesterday.
What is planned for today
Tasks or goals planned for today.
Issues
Challenges or issues that are currently affecting the progress.
Progress
Current status of ongoing tasks or projects.
Risks
Potential risks that could impact the project's timeline or success.
Help needed
Assistance or resources required to overcome challenges or meet deadlines.
You must keep Markdown formatting
Your response in English language.